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template: how to write a reduction-in-force letter

how to write a reduction-in-force (RIF) / layoff notification letter to send to employees.

While we’ve all seen headlines about companies that have botched layoffs and drawn ire, employee notifications can be done in a way that respects and thanks employees while also providing support as they advance their careers. A professional, compassionate approach paired with severance benefits, including outplacement services, can make all the difference. 

Randstad RiseSmart can help you compose a compassionate, legal-savvy RIF or layoff letter to explain upcoming transitions with simplicity and grace. 

download this RIF/layoff notification letter template to:

  • Learn how to concisely explain an impending RIF or layoff to impacted employees.
  • Avoid hurt feelings, litigation or confusion by knowing exactly what you need to say, both from a moral and legal perspective. 
  • Find out what you need to include in your letter to best prepare your employees for their next steps.
  • Make sure you include relevant information, including how and when employees will receive their last paycheck and what they need to know about payouts and benefits.
  • Convey how employees will be supported as they transition out of the company, such as with severance benefits or outplacement services, and the type of outplacement benefits being offered.